TABLE OF CONTENTS

1. Introduction.
2. Who is responsible for processing your personal data?
3. What categories of personal data does The Hunter Camp process?
4. What are the sources of your personal data?
5. For what purposes do we process your personal data, and on what legal basis?
6. How long is your data retained?
7. Who are the recipients of your collected data?
8. Is your data transferred abroad?
8.1. Data transfer within the European Economic Area.
8.2. Data transfer outside the European Economic Area.
9. What are your rights?
10. How can you exercise your rights?
11. Can you file a complaint with a supervisory authority?

12. Changes to this privacy policy.

1. INTRODUCTION

We are committed to protecting your privacy and take the security of your personal data seriously. We process personal data in accordance with our business operations, whether through the use of our website (https://thehuntercamp.com) or via electronic communications with you.

We ensure that your personal data is processed lawfully, fairly, and transparently, following the applicable legal provisions, including Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (General Data Protection Regulation – GDPR) and the Belgian Data Protection Law of July 30, 2018.

This privacy policy aims to inform you clearly and comprehensively about how we process your personal data.

For the purposes of this policy:

"Personal data" refers to any information relating to an identified or identifiable natural person (the "data subject").
"Processing" refers to any operation performed on personal data, such as collection, storage, modification, or sharing.
"Data controller" is the entity that determines the purposes and means of processing personal data.
"Processor" refers to any entity processing data on behalf of the data controller.
"Third-party" is any entity or individual that is not directly involved in the processing of personal data under this policy.
"Recipient" refers to an individual or organization that receives personal data.
"Consent" means a freely given, specific, informed, and unambiguous indication of the data subject’s agreement to the processing of their personal data.

2. WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA?

The data controller for your personal data is Valapi SRL, operating under The Hunter Camp, registered under company number 0770.425.963 (RPM Nivelles), with a registered office at:

Chemin Longues Aulnes 7, 1430 Rebecq, Belgium

3. WHAT CATEGORIES OF PERSONAL DATA DOES THE HUNTER CAMP PROCESS?

As part of our activities, we may process the following categories of personal data:

Personal identification data (e.g., first name, last name, email address, mailing address, phone number).
Communication content and metadata (e.g., recipients, timestamps).
Technical information (e.g., IP address, browser type, geographical location, operating system).
Social media data (e.g., profile pictures, shared content, interactions).
Other personal data you voluntarily provide us.

These data are processed in compliance with this Privacy Policy and GDPR regulations.

In all circumstances, we undertake to collect and process your personal data only to the extent that it is strictly necessary for achieving one of the purposes stated in this Privacy Policy.

As a result, providing personal data requested through our different platforms is generally mandatory. However, in some cases, certain personal data collected may be optional and do not necessarily need to be provided (for example: certain IT-related data from website usage, your date of birth, etc.). In such cases, a specific mention will be provided to inform you whether data collection is mandatory or optional.

In these situations, the failure to provide or the inaccuracy of personal data entered in the various fields may result in:

- Our inability to properly execute a contract;
- Restricted access to certain website content or online platforms;

- Our inability to process your request satisfactorily.

4. WHAT ARE THE SOURCES OF YOUR PERSONAL DATA?

We primarily collect personal data directly from you. However, in some cases, we may collect information from:

External partners.
Individuals who voluntarily provide your contact details.
Publicly available sources (e.g., websites, social media).

Additionally, we may collect certain data automatically when you browse our website or use online services.

5. WHY DO WE PROCESS YOUR PERSONAL DATA, AND ON WHAT LEGAL BASIS?

With your prior consent, your personal data is collected and processed for the following purposes:

✔ Managing The Hunter Camp’s external communications and media contacts.
✔ Sending newsletters to subscribers.
✔ Generating statistics on our services.
✔ Responding to inquiries about our services.
✔ Enhancing website navigation via cookies and analytics.
✔ Direct marketing activities for commercial partners.

Additionally, we process data based on legitimate interests for:

✔ Managing The Hunter Camp’s social media pages (e.g., posting content, conducting surveys).
✔ Engaging and interacting with customers via online platforms.
✔ Improving content through audience insights.
✔ Targeting potential customers and managing client relationships.

6. HOW LONG IS YOUR DATA RETAINED?

We are in the process of establishing clear data retention rules based on legal and operational requirements. Your personal data will only be retained for as long as necessary to fulfill the stated purposes.

In some cases, personal data may be kept longer:

With your explicit consent.
To comply with legal obligations.
For historical, statistical, or research purposes.

7. WHO RECEIVES YOUR PERSONAL DATA?

Your personal data may be shared only when necessary with:

You (the data subject).
Our internal departments responsible for data processing.

Service providers (e.g., IT hosting, CRM tools, marketing agencies).
Commercial partners.

We do not share your data with unauthorized third parties.

8. IS YOUR DATA TRANSFERRED ABROAD?

8.1. Transfers Within the European Economic Area (EEA)

If data is transferred within the EEA, it enjoys the same level of protection under EU laws.

8.2. Transfers Outside the EEA

We only transfer data outside the EEA when:

✔ The destination country ensures adequate protection as recognized by the European Commission.
✔ Appropriate safeguards (e.g., Standard Contractual Clauses) are in place.
✔ Binding corporate rules or approved industry codes apply.

Currently, some of our IT service providers are based in the United States.

9. WHAT ARE YOUR RIGHTS?

You have the right to:

✔ Access your data.
✔ Rectify inaccurate data.
✔ Request deletion of your data ("right to be forgotten").
✔ Restrict processing under certain conditions.
✔ Request data portability.
✔ Object to data processing.
✔ Withdraw your consent at any time.

10. HOW CAN YOU EXERCISE YOUR RIGHTS?

You can contact us at:

Email: info@thehuntercamp.com
Address: The Hunter Camp (Valapi SRL), Chemin Longues Aulnes 7, 1430 Rebecq, Belgium

We may require proof of identity before processing your request.

11. CAN YOU FILE A COMPLAINT WITH A SUPERVISORY AUTHORITY?

If you believe your data protection rights are violated, you can contact:

Data Protection Authority (Belgium)
Rue de la Presse 35, 1000 Brussels
contact@apd-gba.be
www.autoriteprotectiondonnees.be

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy at any time to reflect new legal or operational developments. The latest version will always be available on our website.

Last Updated: March 18, 2025

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CONTACT US

Waterloo, Belgium

hello@thehuntercamp.com

+32470388329

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