Privacy Policy

1. Introduction

We are committed to respecting privacy and place great importance on protecting your personal data that we may process in the course of our activities, whether through the use of our website (https://thehuntercamp.com) or during our electronic communications with you.

We are committed to processing your personal data in a lawful, fair, and transparent manner in accordance with the applicable legal provisions, including Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the "GDPR") and the law of July 30, 2018, on the protection of natural persons with regard to the processing of personal data.

Through this privacy statement, we wish to inform you clearly and comprehensively about how your personal data is or will be processed.

For the purposes of this privacy statement, the following definitions apply:

• "Personal data": any information relating to an identified or identifiable natural person (hereinafter referred to as the "data subject"); an "identifiable natural person" is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more specific elements characteristic of their physical, physiological, genetic, mental, economic, cultural, or social identity;

• "Processing": any operation or set of operations performed or not using automated processes and applied to personal data or sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination or any other form of making available, reconciliation or interconnection, restriction, erasure or destruction;

• "Data controller": the natural or legal person, public authority, service or other body that, alone or jointly with others, determines the purposes and means of the processing (...);

• "Processor": the natural or legal person, public authority, service or other body that processes personal data on behalf of the data controller;

• "Third party": a natural or legal person, public authority, service or body other than the data subject, the data controller, the processor and the persons who, under the direct authority of the data controller or the processor, are authorized to process personal data;

• "Recipient": the natural or legal person, public authority, service or other body that receives communication of personal data, whether or not it is a third party (...);

• "Consent" of the data subject: any manifestation of will, free, specific, informed and unambiguous by which the data subject agrees, by a statement or by a clear affirmative action, to the processing of personal data concerning them.

2. Who is responsible for processing your personal data?

Valapi, Limited Liability Company, hereinafter referred to as "we" or "The Hunter Camp", with company number 0770.425.963 (RPM of Nivelles) and whose registered office is located at 1430 Rebecq, Chemin Longues Aulnes 7, is responsible for processing your personal data.

3. What categories of personal data are processed by The Hunter Camp?

As part of our activities, we may process personal data and/or the following categories of personal data:

• Personal identification data (for example: your first name, your last name, your email address, your postal address, your phone number, etc.);

• Content of communication and related technical information (recipients, date and time of sending, etc.);

• Technical information associated with the device you are using, such as your IP address, browser type, geographical location, and operating system;

• Data from the use of social networks (public profile photos/images, introduction message, posts, exchanged messages, other data made public by the user, social network usage data, social contacts, etc.);

• Other personal data that you choose to communicate to us.

This data is processed in accordance with this privacy statement and in compliance with the provisions of the European General Data Protection Regulation (GDPR).

Under all circumstances, we are committed to collecting and processing your personal data only to the extent that it is strictly necessary for the fulfillment of one of the purposes stated in this privacy statement.

As such, providing the personal data listed on our various media is generally mandatory. However, in some cases, certain personal data collected may be optional and does not have to be communicated to us (for example: certain technical data related to the use of the website, your date of birth, etc.). If applicable, a specific mention is provided to inform you of the mandatory or optional nature of the collection of the relevant data.

In these cases, the non-provision and/or inaccuracy of the personal data listed on the various media may, if applicable, result in our inability to properly execute the contract, refusal of access to certain content on the website or web platforms, or simply not being able to respond favorably to your requests.

4. What are the sources from which your personal data comes?

In general, we collect your aforementioned personal data directly from you. In certain specific cases, we may sometimes collect personal data about you from the following sources:

• From external partners;

• From individuals who have voluntarily provided your contact details (family members, friends, etc.);

• From publicly accessible sources (websites, social networks, etc.).

We may also collect your personal data while you browse our website or when using online services without you providing it to us.

5. For what purposes do we process your personal data as the data controller and on what legal basis?

With your prior consent, your personal data is collected and processed to allow us to achieve the following purposes:

• Manage The Hunter Camp's external communication and media contacts;

• Manage the newsletter mailing lists and send the newsletter to subscribers;

• Develop statistics related to the services offered by The Hunter Camp;

• Contact individuals following their requests for offers and/or information about The Hunter Camp's services;

• Manage cookies to make browsing faster and more efficient on our website, measure the audience of different content and sections of the site, and share content from our site to social networks;

• Directly promote your business partners through electronic communication (email or communication via The Hunter Camp's website);

• Allow the transfer of personal and electronic identification details to The Hunter Camp's business partners for direct marketing purposes.

For the legitimate interests we pursue as the data controller to provide our clients with an engaging online space and interact with our clients, your personal data is collected and processed to allow us to achieve the following purposes:

• Manage The Hunter Camp business pages on social media (creating pages, publishing articles, conducting surveys, etc.);

• Interact and communicate with customers and social media users;

• Improve the content of the pages through usage and audience statistics.

For the legitimate interests we pursue as the data controller to manage our client portfolio and allow the company to thrive over time, your personal data is collected and processed to enable us to achieve the following purposes:

• More precisely target potential prospects and report based on the records;

• Respond to electronic messages from various platforms (chat);

• Follow up and report on sales leads;

• Centralize and manage client/prospect contacts;

• Manage the client relationship;

• Organize prospecting and follow-up actions;

• Establish statistics on customer feedback.

Remarques : nous attirons votre attention sur le fait qu’en visitant nos pages The Hunter Camp sur les réseaux sociaux, des données à caractère personnel vous concernant sont ou pourraient être traitées conjointement par le réseau social concerné et nous pour permettre l’amélioration par le réseau social de son système de publicité, obtenir de statistiques d’audience de la page, etc. Nous vous invitons à vous renseigner sur la politique de confidentialité du réseau social concerné avant de visiter notre page.

6. How long is your data retained?

We are currently working on determining specific rules regarding the retention period of personal data. This period will vary according to different objectives and taking into account any legal obligations to retain certain of your data.

The defined retention periods will allow us to process your requests, ensure their management and follow-up, and carry out our mission, while respecting the principle of proportionality according to which personal data should not be retained longer than necessary to achieve the purpose for which it was collected.

It is specified that all of this data may, however, be retained longer than the periods mentioned in this article:

• Either after obtaining your consent;

• Or, in the form of archives, to meet any legal and regulatory obligations that apply to The Hunter Camp, or during the legal periods of limitation or opposition.

• Soit encore, sous forme de réutilisation à des fins historiques, statistiques ou de recherche.

7. Who are the recipients of your collected data?

Les données seront, exclusivement pour ce qui est nécessaires aux finalités précitées, communiquées aux personnes ou organismes suivants :

• Yourself;

• Our internal services responsible for executing the processing;

• Our subcontractors responsible for defined processing (including IT service providers (server hosting, maintenance, cloud space rental, etc.), mobile phone operators, web application developers, the service provider responsible for sending newsletters, the CRM service provider, etc.);

• Our business partners.

No personal data is transmitted to third parties who are not part of the aforementioned recipients or do not fall under the indicated legal framework, without prejudice to their possible transmission to bodies responsible for a control or inspection mission under Belgian law, such as an investigating judge.

8. Is your data transmitted abroad?

8.1. Data transfer within the European Economic Area

For the needs of certain processing activities, some data is transferred within the European Economic Area.

Within the European Economic Area, please be aware that your personal data enjoys the same level of protection.

8.2. Data transfers outside the European Economic Area

For the needs of certain processing activities, some of your personal data is transferred outside the European Economic Area.

We transfer your personal data and/or grant access to it to a subcontractor, service provider, or third party located in non-member states of the European Economic Area only when:

• It is located in a state that ensures an adequate level of protection under an adequacy decision made by the European Commission;

• Appropriate safeguards have been implemented in accordance with the GDPR, such as:

  • The signing of standard contractual clauses adopted by the European Commission for the transfer of personal data to subcontractors established in third countries (2010/87/EU);

  • The use of approved binding corporate rules; or

  • The application of an approved code of conduct.

Today, the personal data that we transfer directly/indirectly outside the European Economic Area is that processed by various IT service providers (subcontractors of The Hunter Camp) located in the United States (and/or subject to U.S. law).

Notes:

1. In light of the recent decision by the CJEU to invalidate the Privacy Shield (the "Schrems II" case), we are closely monitoring the political developments surrounding this decision and the alternatives available to us to continue transferring data to the United States while ensuring an adequate level of protection.

To obtain more information and/or a copy of the guarantees provided, simply send us an email at the address info@thehuntercamp.com stating your first name, last name, and in the subject line "transfers outside the European Union: DACP." Also, please specify in the body of your email the exact information you wish to obtain.

9. What are your rights?

• Right of access

The right of access is the right you have to obtain, upon request, information about the personal data we hold about you.

• Right to rectification

This is the right you have to request the rectification, without undue delay, of personal data that may be inaccurate. If you find that personal data is incomplete, you also have the right to request that it be completed.

• Right to erasure

In certain cases, you have the right to request the erasure of your personal data. This is particularly the case if:

• the personal data is no longer necessary for the purposes for which it was collected or processed by the data controller;

• the personal data has been processed unlawfully;

• the user withdraws their consent and there is no other legal basis for the processing;

• The user, the data subject, opposes the processing, but in certain specific cases. The right to erasure does not exist in all situations.

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• Right to restriction of processing

In certain cases, you have the right to obtain from us, as the data controller, the restriction of processing of your personal data, in accordance with applicable data protection legislation. For example, when the accuracy of the personal data is contested by the data subject, the processing of the data may be restricted for a period allowing the data controller to verify the accuracy of the personal data.

• Right to data portability

As needed, you also have the right to receive your personal data in a structured, commonly used, and machine-readable format, under the conditions provided by applicable data protection legislation. In all cases, the right to erasure of data remains applicable. This right only exists if the legal basis for processing is based on Article 6, § 1, a) or Article 9, § 2, a) (consent) or Article 6, § 1, b) (performance of a contract) of the GDPR or if the processing is carried out using automated processes.

• Right not to be subject to a decision based solely on automated processing

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or significantly affects you in a similar way. In other words, you have the right to request human intervention in the processing of your personal data. To this end, we are committed to ensuring that you are never subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or significantly affects you in a similar way.

• Right to object

You have the right to object at any time, for reasons related to your particular situation, to the processing of your personal data if the processing is based on Article 6, § 1, e) (task carried out in the public interest or in the exercise of official authority) or f) (legitimate interests) of the GDPR. In this case, we must cease the processing of personal data unless we demonstrate that there are legitimate and compelling grounds for the processing that override your interests and your rights and freedoms, or for the establishment, exercise, or defense of legal claims.

• Right to withdraw consent

Insofar as the processing is based on consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

10. How to assert your rights?

You can send your requests by email to the address info@thehuntercamp.com or by regular mail to the following address:

The Hunter Camp (Valapi SRL)

Chemin Longues Aulnes, 7

1430 Rebecq

To ensure the respect of your privacy and to guarantee your security, we will take the necessary measures to verify your identity before allowing you to access, and possibly correct, data.

11. Is it possible to file a complaint with a supervisory authority?

If you believe that we are failing to meet one of our obligations, we invite you to contact us by sending an email to info@thehuntercamp.com or a letter to the above postal address.

We will do everything possible to ensure a timely follow-up.

In case our response does not satisfy you, you have the right to file a complaint with the supervisory authority of the state in which you reside, work, or where the alleged violation occurred.

Regarding Belgium, the supervisory authority is the Data Protection Authority (DPA).

Data Protection Authority

Rue de la Presse 35

1000 Brussels

Tel: +32 (0)2 274 48 00

Email: contact@apd-gba.be 

URL: https://www.autoriteprotectiondonnees.be  

12. Changes to this privacy statement

The privacy statement may be modified at any time due to new developments in the processing implemented by The Hunter Camp or changes in applicable legislation. Any changes made to this policy take effect immediately. It is therefore advisable to visit this page regularly.

Date of last modification: 03/18/2025